A multi-asset programme is a sequence of commitments. The funding brief should reflect when each asset is ordered, delivered and paid for.
Build the asset schedule
| Asset schedule | Cash schedule | Timing |
|---|---|---|
| Specification and supplier | Net price, VAT and deposit | Order and price validity |
| Existing equipment | Settlement and part exchange | Release and disposal |
| Future batches | Contribution and funding need | Delivery and approval expiry |
List every asset, specification, supplier, net price, VAT and delivery date. Separate confirmed purchases from future options. Include deposits, existing settlements and intended part exchanges.
Map the cash commitments
| Stage | Confirm before commitment |
|---|---|
| Order | Deposit, cancellation rights, price validity and supplier terms. |
| Pre-delivery | Approval expiry, conditions, asset details and any change in business information. |
| Delivery | Acceptance, invoice, payment route and commencement of repayments. |
| Later phases | Whether further underwriting or reapproval is required. |
Ask the programme questions early
- Does the provider’s approval cover the entire programme or individual assets?
- How long are terms valid and what must remain unchanged?
- What happens if delivery is delayed or the specification changes?
- When are VAT, deposits and repayments due?
- Are there supplier, vehicle usage or geographic restrictions?
- What consent or settlement is needed for assets being replaced?
Test the operating fit
For fleets, explain intended use, expected mileage, asset turnover and end-of-term objectives. For machinery, consider installation, commissioning and the gap before productive use. A term should be considered alongside useful life and the cash generated by the asset.
Prepare one coherent brief
Combine the asset schedule, purchase commitments, business profile, current finance, preferred contribution and proposed term. Financial documents should follow through an agreed route once there is a reason to investigate.